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Course Reserve Guidelines

The library makes course materials available through a reserve textbook program and an electronic reserve service (e-reserves).

Faculty can submit requests to have materials put on reserve in a number of ways:

Average processing time from request to fulfillment

Type of Material Requested How Long It Will Take to Process Your Request
Books / DVDs owned by the library 1-2 business days
Books / DVDs the library will buy 15-20 business days
Streaming films and videos 15-20 business days
Articles*, book chapters, links, etc. 2-3 business days

*Special restriction regarding the Harvard Business Review: The license agreement for our digital version of the Harvard Business Review in EBSCOhost does not permit article-level linking to course reserves. As a result, we cannot place individual articles from this journal on e-reserve. Faculty who assign articles from the Harvard Business Review in their courses may direct students to search for the article directly in the EBSCOhost database Business Source Complete. Some articles from the Harvard Business Review are no longer available for downloading or printing and must be read online.


  1. Most electronic resources can be accessed by multiple authorized users simultaneously.
  2. Authorized users may view or print copies of digitized materials, which are stored as HTML or PDF files.
  3. Articles accessible from the library’s subscription databases will be made available as permalinks.
  4. Material will be removed from electronic reserve at the end of the semester and archived for use in future semesters.

Access is limited to authorized Baruch College and CUNY SPS patrons by IP address. Remote access is provided to patrons with a valid ID via the library’s proxy server. All course pages with electronic reserves will be password protected to ensure copyright compliance.

Copyright Policies

  1. Electronic reserve policies are based on the “fair use” provisions of the United States Copyright Act of 1976 (17 USC).
  2. Copyrighted materials will be placed on reserve for non-commercial educational use only.
  3. Each course reserve page will include an explicit copyright notice: “The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be ‘used for any purpose other than private study, scholarship, or research.’ If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of ‘fair use,’ that user may be liable for copyright infringement.”
  4. Materials that do not fall within fair use provisions may still be placed on reserve providing permission is obtained from the copyright holder. The Newman Library has the right not to accept items for reserve if it judges that the nature, scope or extent of the material is beyond the reasonable limits of fair use, and will not knowingly accept materials that violate copyright law. If a faculty member has not already secured permission for use, the library will work to a reasonable extent to obtain copyright clearance, including the payment of royalties.
  5. Complete or longer works (e.g., books) will not be scanned. However, the Library will purchase a digital edition and add it to the collection, if available.

Fair Use

The following factors are considered in determining fair use:

  1. The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes.
  2. The nature of the copyrighted work.
  3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole.
  4. The effect of the use upon the potential market for or value of the copyrighted work.

See also: CUNY Office of Library Services guide to copyright and fair use